![]() Typically, this list doesn’t include things that need to be done months in advance. You use it to record tasks that the project team members are going to do so that they don’t forget to do them. The action log is a kind of joint project team to-do list. While the project schedule might not have a lot of detail about future stages of the project, it generally includes some high-level tasks, so it gives you the big picture and the roadmap for where the project is going. ![]() It’s something that is updated regularly, often daily, especially as the project moves into the delivery phases. The project schedule is what I call a ‘living document’. When you see tasks aren’t being completed to the planned dates, you can make adjustments to the schedule, workload, and project approach to accommodate what is happening within the team. Overall, the project schedule is the main way to track project performance and monitor progress. From that, you can work out the risk of not meeting those dates. These give you a visual reminder of when activities need to be completed. The project schedule also includes milestones and deadlines. Resource leveling is just one of the many things you can do with a schedule built on robust project management software. You can use that information to make sure people aren’t overloaded with too many tasks (or, conversely, sitting around waiting for work to come to them). ![]() The schedule, therefore, combines what there is to do and who is available to do it. It’s also the file you use to manage relationships between tasks (dependencies) and task ownership, as individuals will be allocated to tasks on the schedule. The project schedule is your single place to list tasks that drive the project forward. Let’s look at the purpose of the schedule and the action log to start with, and then we’ll dive into what goes into each. This is actually a pretty common question I’d say it comes up at least once a month! So, first: know that you are not alone in wondering what goes on the project schedule and what tasks are better suited to a to-do list or action log. “Dear Elizabeth: What would constitute an action for the log versus a task in the project plan schedule? I don’t know where to put my tasks, and it’s confusing to have them in two places.”
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